Product Scope Document

Explore the complete technological architecture, master records, operational workflows, barcode/RFID tracking, and integrations of VaultaVel.

Core Objectives

  • Centralized Asset Repository
  • Asset Visibility Across Locations
  • Procurement Control
  • Employee Asset Accountability
  • Depreciation Management & Asset Loss Prevention

Org & Master Admin

  • Company & Business Unit Management
  • Multi-Branch & Department Setup
  • Cost Centers Mapping
  • Location Setup (Country, State, City, Building, Floor, Workstation)

User & Vendor Mgmt

  • User Creation & Role-Based Access Control
  • SLA Monitoring & Multi-Level Approvals
  • Vendor Classification & Ratings
  • Service Providers & AMC Vendors Master
  • GST, PAN, Contact, and Bank details repo

Procurement Management

  • Purchase Requisitions & Approvals
  • Departmental Budget Validation
  • Purchase Order Creation & Workflows
  • Multi-Vendor Quotations Analysis

Goods Receipt & Onboarding

  • GRN Entry & Quality Inspections
  • Asset Code & Category Assignment
  • Tag Assignments & Serial ID Mapping
  • Purchase Details, Warranty, Cost Center links

Asset Categories

  • IT Assets (Hardware, Software Licenses)
  • Furniture & Infrastructure Assets
  • Vehicles & Manufacturing Equipment
  • Medical Equipment & Calibration

Employee Assignment

  • IT Equipment Assignment (Laptops, Desktops)
  • Accessories & Mobile Devices Allocation
  • Digital Acknowledgment & Handover Forms
  • Employee Asset History & Return processes

Financial Management

  • Tax Invoices & Vendor Bills Repository
  • Purchase Cost Capitalization
  • Depreciation Calculations (SLM/WDV)
  • Tally, SAP, Oracle, & Dynamics integrations

Delivery Challan (DC)

  • Outward, Inward, and Service DC Management
  • Branch Transfers tracking
  • Vendor Repair Movements logs
  • Pending Returns and DC History reports

RFID & Barcode Management

  • RFID Tag Assignment & Bulk Scanning
  • Barcode & QR Code Generation
  • Mobile-based Scanning & NFC Mapping
  • Real-time asset movement alarms

Asset Monitoring

  • Real-time Location, Department, and Employee tracking
  • Active, Idle, In Repair, Lost, Scrapped states
  • GPS tracking for Vehicles and Mobile Field Equipment

Auditing & Verification

  • Physical Verification Scheduling
  • Mobile RFID Audits
  • Found, Missing, and Misplaced Assets classification
  • Asset Variance and Compliance Reporting

Maintenance Management

  • Scheduled Preventive Maintenance Calendars
  • Corrective Breakdown Tickets & Repairs
  • AMC Contracts & Vendor SLAs monitoring
  • Warranty Tracking and Claim Submissions

Warranty & Licenses

  • Warranty Documents Repository
  • Expiry Alerts & Renewal Notifications
  • Software License Repository (Microsoft, Adobe, etc.)
  • Allocation and Compliance Audits

Asset Disposal Management

  • Disposal Workflows & Multi-stage approvals
  • Retirement logs and Asset De-registration
  • Sale, Scrap, Donation, and Recycling methods
  • Disposal Certificates & full audit trails

Mobile & Gate Pass

  • Visitor & Gate Pass Integrations (QR security checks)
  • Asset Exit & Entry Approval locks
  • Android Application (Offline Audits & Sync)
  • Helpdesk Ticketing Integrations

AI & Predictive Analytics

  • Asset Failure Prediction models
  • Maintenance Forecasting metrics
  • Utilization Optimization tips
  • Smart Recommendations for Replacement and Procurement

Integration Ecosystem

  • HRMS Integration (Employee assignment & Exit clearance)
  • ERP Integration (SAP, Tally, Oracle, Dynamics Sync)
  • DMS Integration (AccordVault Document Storage)
  • SSO Integration (Azure AD, Active Directory, Google)

Interactive SaaS Pricing Calculator

Customize your plan parameters. Select bundles, add-ons, or individual modules to dynamically compute your monthly or annual invoice.

Monthly Billing
Annual Billing (2 Months Free!)

Step 1: Select Industry Bundle Presets (Optional)

IT Asset

₹699/mo
Barcode, Warranty, Audit

Manufacturing

₹1,499/mo
Procurement, RFID, PM, Audit

Healthcare

₹1,999/mo
Calibration, PM, AMC, Compliance

Step 2: Choose Base Platform Plan

Starter

₹299/mo
1 Co, 1 User, 1 Admin, 100 Assets

Business

₹999/mo
5 Users, 1 Admin, 500 Assets

Growth

₹2,499/mo
15 Users, 2 Admins, 2000 Assets

Enterprise

₹5,999/mo
50 Users, 5 Admins, 10000 Assets

Step 3: Configure Limits & Capacity

Standard Users 1
1 Included free
Admin Users (+₹149) 1
1 Included free
Dept Admins (+₹199) 0
Super Admins (+₹299) 0
Additional Assets 0
100 Included free

Step 4: Marketplace Modules

Step 5: One-Time Implementation Setup Services

Starter Plan
Base Platform: ₹299
Addon Users: ₹0
Extra Assets: ₹0
Modules & Bundles: ₹0
Setup Charges: ₹0
Net Subtotal: ₹0
GST (18%): ₹0
Total Price: ₹0
  • Standard Version Monitoring
  • Email Support

Product Enquiry

Request customized enterprise calibrations, RFID deployment schedules, or corporate ERP sync queries.

HQ Location Address

GV Systems Technologies Private Limited

9th Floor, Brigade IRV, Nallurhalli Rd, Whitefield, Bangalore - 560066, India

Corporate Email

info@gvsystems.info

Direct Phone

+91 8217294075

Send Us a VaultaVel Enquiry